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Office Manager

Faircom New York is an international fundraising and marketing agency that works with nonprofit organizations of varying breadth, depth, mission and size. With over 20 years of experience in fundraising and marketing, Faircom New York is committed to helping charitable organizations extend their reach through an integrated and innovative approach.

We are currently looking for an experienced and highly skilled Office Manager with 3+ years of experience in bookkeeping and general office administration. The candidate should be proficient in QuickBooks and Microsoft Office, be highly organized and be able to multitask.

Duties and Responsibilities:

  • Day-To-Day Management
    • Answer, screen and direct incoming calls
    • Organize and schedule appointments
    • Maintain and manage office calendar and contact list
    • Coordinate and book office travel arrangements
    • Receive and provide general support to visitors
    • Management and ordering of office supplies
  • Administration
    • Assist in the preparation of spreadsheets and presentations
    • Prepare marketing materials, draft proposals, etc…
    • Manage office expenses and adhere to an operations budget
    • Provide clerical and administrative support to management as requested
    • Monitor and update prospect tracking documents
    • Manage CEO’s social media accounts
    • Handle all aspects of charitable solicitation registrations by state
  • Financial Management
    • Provide QuickBooks support to the VP
    • Process accounts payable and receivables
    • Perform account reconciliations
    • Organize and maintain an orderly filing system

Skills & Qualifications:

  • Proficient in all aspects of QuickBooks
  • Excellent time management skills, ability to multi-task and prioritize work
  • Strong organizational and planning skills
  • MS Office: Word, Excel, Outlook and PowerPoint, in particular
  • Attention to detail with excellent written and verbal communication skills
  • High School Diploma a must. An Associates or Bachelors degree is preferred but not required
  • French speaking a plus